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Each hybrid production element will be skillfully handled by our white-glove, turnkey production team and technology.

WHAT IS A HYBRID EVENT?

A hybrid event blends pre-recorded and live parts, or in-person and virtual components

We handle the complex and detailed work of having these events run without a hitch.

Hands typing on a laptop keyboard in an illuminated room

Live & Pre-Recorded Hybrid Events

Run a virtual event that looks and feels entirely live even though some elements are pre-recorded.

A presenter speaking to an audience from a stage during an in-person event

In-Person & Online Hybrid Events

Let virtual attendees participate in in-person conferences, trainings, and summits, etc., as though they were there.

WHAT ARE THE CHALLENGES OF HYBRID EVENT PRODUCTION?

Each type of hybrid events poses unique challenges

Creating a Seamless Look and Feel

The major challenge of hybrid pre-recorded events is seamlessly weaving in live elements. This challenge manifests itself in two ways.


In the first scenario, an event might call for pairing a pre-recorded presentation with a live Q&A. Both the audio and video of the pre-recorded presentation must perfectly match the audio and video of the live Q&A. This is no small feat. Any noticeable changes will tip off the audience.


In the second scenario, a speaker may want to intersperse the pre-recorded presentation with live comments. This not only poses the same difficulties as above, but it adds the additional difficulty of stopping and restarting the recording at the exact right place. Precision is needed for flawless execution.


The magic of a pre-recorded event produced with Rally Point Webinars is that it looks and feels live. Our production team knows how to provide the precision required for hybrid events. 

Engaging Every Attendee

In-person events have all the action at hand. Attendees have the autonomy to easily network, see who else is present, ask questions, pick a different seat, and more. Online attendees lack that mobility and presence. They are seated hundreds (or thousands) of miles away. They cannot turn their head or wave their hand. 


The platform therefore must provide alternatives, or else the dynamic event turns into a passive activity for online viewers. Without such alternatives, businesses will lose all of the engagement, insights, and intelligence a hybrid event can glean from its online audience. Further, it will turn otherwise passionate participants into slighted viewers. 


Hybrid events produced with Rally Point Webinars will deliver an engaging and interactive experience for virtual attendees.

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WHEN DO HYBRID EVENTS MAKE SENSE?

Use Case Examples

Pre-Recorded & Live

Many speakers appreciate the opportunity to record their presentation. They can avoid performing in front of a large group and, perhaps more importantly, they can retake portions of their presentation to make sure they look and sound their best.


Another benefit of this hybrid event format is that recorded speakers can interact individually with attendees by joining the live Q&A session. Additionally, this format allows live presentations to seamlessly blend with recorded ones.

In-Person & Online

Organizations utilize this hybrid event format when they want to extend the reach of an in-person event.


For instance, a company may host an event at its headquarters that it wants attendees worldwide to participate in. Or a non-profit may conduct a half-day training at a local office that it wants the broader public across the region to participate in online. 

Use Case Examples

Pre-Recorded & Live

Many speakers appreciate the opportunity to record their presentation. They can avoid performing in front of a large group and, perhaps more importantly, they can retake portions of their presentation to make sure they look and sound their best.


Another benefit is of this hybrid event format is that recorded speakers can interact individually with attendees by joining the live Q&A session. Additionally, this format allows live presentations to seamlessly blend with recorded ones.

In-Person & Online

Organizations utilize this hybrid event format when they want to extend the reach of an in-person event.


For instance, a company may host an event at its headquarters that it wants attendees worldwide to participate in. Or a non-profit may conduct a half-day training at a local office that it wants the broader public across the region to participate in online. 

WHAT QUESTIONS DO CLIENTS OFTEN ASK ABOUT HYBRID EVENT PRODUCTION?

An upcoming hybrid event can prompt a lot of internal questions

While running a hybrid event can be complicated, Rally Point Webinars will provide clear answers and solutions to be questions below and more.

Example

Planning & Prep
Questions

  • How does a speaker perform their best while recording?
  • What audio/visual equipment does the speaker need?
  • How do rehearsals cover all of the moving parts?
  • How can the speakers connect with virtual attendees?

Example

Event Production

Questions

  • How are the hybrid elements woven together?
  • What kind of communication can occur behind the scenes?
  • What emergency procedures must be put in place?
  • How is the audience interacted with during the recording?

Example

Recording & Reporting

Questions

  • What kinds of feedback can be expected from attendees?
  • How can the post-event recording be enhanced?
  • What kinds of visualization can the reports include?
  • What kind of reporting will the on-demand asset generate?

If you share these questions, or have others, schedule an initial call with us. We will provide answers along with perspective on your particular hybrid event. 

HOW TO BEGIN?

Ask us about our hybrid event production services

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As a hybrid event production company that's been helping clients for over a decade, we will gladly help you produce and run your next hybrid event. Set up a call with us today!

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